Implementing Digital Facilities Management System
About This Course
This course is meticulously designed for professionals seeking to implement and manage a digital facilities management system effectively. Beginning with an introduction to smart facilities management software, participants will explore the benefits of digitizing facilities management, including increased productivity and risk mitigation. Detailed instructions on setting up work types, service types, problem codes for fault reporting, and asset categorization will establish a comprehensive framework for job history monitoring and efficient fault resolution.
Further, the course delves into the operational aspects of facilities management, covering work costing, preventive maintenance scheduling, supplier contract creation, and energy consumption optimization. Participants will learn to create and manage work orders, purchase orders, and inventory items, ensuring that all facets of facilities operation are streamlined and cost-effective. Additionally, the configuration of approval processes and budget management will be addressed to maintain fiscal discipline.
The final section of the course focuses on compliance and reporting. Attendees will learn to create compliance records, set up compliance alerts, and utilize key performance indicators (KPIs) for work orders to make informed asset management decisions. The course emphasizes the importance of compliance status overview and management dashboards for real-time monitoring and decision-making. By the end of this course, participants will be equipped with the knowledge to troubleshoot and resolve issues in digital facilities management systems, ensuring interoperability of building systems and efficient energy consumption.
What You'll Learn
LO1: Setup smart facilities management system to enjoy the benefits of productivity boost and mitigate risks..
LO2: Troubleshoot and resolve issues in the operation of facilitates management to ensure efficient energy consumption.
LO3: Facilitate the integration of facilities management system to ensure the interoperability of building systems.
Topics Covered
Topic 1 Setup Smart Facilities Management System (K1, A1)
• Introduction to smart Facility Management software
• Benefits on smart Facility Management software
• Setting up Work Type, Type of service and Problem Code for fault reporting.
• Setting up Property Master, Asset Categories and Property Asset for job history monitoring.
• Setting up Property Personnel.
• Setting up Escalation Matrix based on Property Master, Asset and Property Personnel.
• Setting up Work Checklist.
• Create Work Order for ad hoc fault reporting and scheduled maintenance job.
• Status update via Work Order.
Topic 2 Facilities Management and Operation (A2, K3)
• Create and update Work Costing.
• Create Work Schedule for preventive maintenance.
• Create Supplier Contract
• Create Work Costing via Work Order.
• Cost of energy consumption
• Creation of Purchase Order from Work Costing.
• Setting up Approver(s).
• Configuration of Approval with or without dollar limit.
• Creation of Budget Code and Budget Entries
• Demonstrate how the budget is used to keep track of the expenses in the Work Costing creation process.
• Creation of inventory items
• Receive and issue inventory items.
Topic 3 Facilities Management Compliance and Reporting (K2, A3)
• Create Compliance records with License/Permit/Certificate details.
• Compliance Alert Setup
• Key Performance Indicator (KPI) of Work Order
• Work Order Status
• Work Order history for asset management decisions whether to purchase or maintain.
• Compliance Status Overview
• Management Dashboard
Entry Requirements
Knowledge and Skills
• Able to operate using computer functions
• Minimum 3 GCE ‘O’ Levels Passes including English or WPL Level 5 (Average of Reading, Listening, Speaking & Writing Scores)
Attitude
• Positive Learning Attitude
• Enthusiastic Learner
Experience
• Minimum of 1 year of working experience
Target age group: 21 - 65 years old